Hui Meeting Agenda: 3
Date,
time and location of meeting: Monday, April 3 at 1pm. before Thursday Market at
Cooper Center
Welcome: (The board
chair calls the meeting to order, welcomes attendees, introductions and roll call
of board members, approval/changes of agenda)
Time?______________
Attending
Hui Directors:
Absent:
Guests:
Approval of previous minutes/notes
from: date __2/24/2025_ meeting
posted on ÔRecordsÕ page. <https://greatbarsofsoap.com/Bookkeeping.html>
Reports from officers and
committees:
á
Chair: Website
Bookkeeping page,
á
Treasurer:
Current finances are posted on the webpage under 'Records'.
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Committees
Old business: Items left on agenda from last month:
á
Discuss
membership classes, edit and adopt *membership applications. (I propose we postpone this until we have the non-profit
IRS & State letters)
á
Discuss
design planning for *website: page colors, text fontÉ (
also can wait)
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Discuss
next step after incorporation is accomplished. ( applying for non-profit
status) (apply to IRS, could take 8-12 weeks. After
IRS determination, then fill out state non-profit and tax-exempt forms, and
register organization for accepting donations.
á
Propose
and discuss options for how often to have directors meetings. {monthly, every
other month, every three, four of six months, or once a year???}
New Business: (most items for this meeting
have draft proposals posted on the website. For future meetings, directors
introducing new business and/or making a motion will provide the Secretary with
a detailed informational draft of the new business or motion to be included
with the meeting minuets)
Web
page with proposed documents: https://greatbarsofsoap.com/whoweare.html
á
Discuss
Executive Directors expected duties and responsibilities, edit proposed
employment contract or adopt as is.
á
Discuss
Workforce Innovation and Opportunity Act Program grant proposal. Needed
signatory page notarized.
Discuss
amending Bylaw section 6.1 to include adding possible limits that allow loans
for start up.
(6.1
say: ÒNo
loans shall be contracted on behalf of the Corporation and no evidences of
indebtedness shall be issued in its name unless authorized by a resolution of
the Board. Such authority may be general or confined to specific instances.Ó
á
Discuss
filing fee ($275.00) for IRS application for Tax Exemption status. Decide on
proceeding.
á
Discuss
EIN number and procedure for opening a bank account and PayPal account for
accepting memberÕs dues online. PayPal offers discount, -Zeffy is a Canadian processing platform
for non-profits. Zero processing fees, has membership payment forms, donation
forms... online stores for selling merch.
á
Discuss
introduction letter to Hawaiian Beaches Community Association about renting the
Stables for a craft fair.
Strategic
Discussions: (Review of strategic
goals, objectives, budget reviews, next steps, proposal of new projects,
fundraisingÉ )
Announcements:
( next meeting date, Upcoming events or activities )
Closing:
( Summary of Key Decisions and Action
Items – Adjournment )